the Open Archives home page Agenda for the Cornell meeting of the Technical Committee of the Open Archives initiative, September 7-8 2000


Purpose of Meeting

The Santa Fe UPS meeting in October 1999 resulted in a set of technical agreements for metadata harvesting known as the Santa Fe convention.   There is general consensus that this pull model of metadata harvesting is sound. However, a review of the details of the technical agreements is mandated by:

This is designed as an intensive working meeting with the expected output being a proposal for an implementable and stable technical agreement for metadata harvesting.  The proposal produced from the meeting will be disseminated for review and comment by participants in the Open Archives initiative (the Steering Committee, Technical, and general mailing lists).  Final adoption of the proposals is subject to the decision of the Open Archives initiative Steering Committee.

The meeting is supported by the Digital Library Federation.


Meeting details



The meeting takes place in Room 5130 Upson Hall, on the Engineering Quad at Cornell University, Ithaca NY. A map of Cornell is located at,300

Thursday September 7
08:30 - 09:00 Breakfast in meeting room
09:00 - 09:10 Welcome and Introductions (Carl Lagoze)
09:10 - 09:20

History of the OAi ; What is the essence of the SFc. (Herbert Van de Sompel)

09:20 - 09:50

Broadening the Scope ; DLF support ; OAi governance (OAi Steering Committee, OAi Technical Committee) (Dan Greenstein)

09:50 - 10:05 Reflections on what has been accomplished and what needs to be done (Clifford Lynch)
10:05 - 10:15 Suggested Scope of Meeting (Herbert Van de Sompel)
10:15 - 10:30 Coffee Break
10:30 - 11:00 Open Discussion of Scope Issues

Enumeration and Definition of outstanding technical issues: Metadata - Registration - Acceptable use - Identifiers - Partitions - Protocol Semantics - Encoding Issues (Herbert Van de Sompel & Carl Lagoze)

11:30 - 12:30

Metadata: Context and Proposals:

  • 11:30 - 12:00: Status of the Dublin Core Element Set (Carl Lagoze)
  • 12:00 - 12:30: "Cambridge" Metadata Proposal (David Millman)
12:30 - 01:30 Lunch in meeting room
01:30 - 03:00 Metadata Discussion I (moderator: Clifford Lynch)
03:00 - 3:30 Break
03:30 - 04:30 Metadata Discussion II (moderator: Clifford Lynch)
04:30 - 05:00 Acceptable use (moderator Clifford Lynch)
05:00 - 06:30 Break
06:30 - 08:00 Dinner at Banfi's

Transportation to the hotel

Friday September 8
08:30 - 09:00 Breakfast in meeting room
09:00 - 09:30 Review of Thursdays accomplishments and orientation for the remainder of the day
09:30 - 10:30 Identifiers (moderator: Carl Lagoze)
10:30 - 10:45 Coffee Break
10:45 - 12:00 Partitions (moderator: Rob Tansley)
12:00 - 01:00 Lunch in meeting room
01:00 - 02:30 Protocol Semantics (moderator: Caroline Arms)
02:30 - 03:00 Encoding Issues (moderator: Simeon Warner)
03:00 - 03:30 Registration (moderator: John Ober)
03:30 - 04:00 Wrap-up (Reporting, future meetings)
04:30 Van to Airport for those scheduled on the 5:48 flight to Pittsburgh

Confirmed participants

Caroline Arms - Library of Congress

Ray Dennenberg - LIbrary of Congress

Dan Greenstein - Digital Library Federation

Diane Hillmann -- Cornell, Library

Thomas Krichel - Surrey, RePEC

Carl Lagoze - Cornell, NCSTRL

Clifford Lynch - CNI

Thorsten Schwander - LANL, arXiv

Hussein Suleman - Virginia Tech

Xiaoming Liu - Old Dominion

David Millman - Columbia

Michael Nelson - NASA, NACA

John Ober - CDL

David Stuve - MIT Libraries & HP Labs DSpace initiative

Rob Tansley - Southampton, CogPrints,

Herbert Van de Sompel - Cornell

Simeon Warner - LANL, arXiv

Hotel information

The Clarion Hotel (Ramada Inn) is holding 10 room blocks for us for 9/6, 9/7, 9/8 and 9/9. The deadline for the release of the room block is Aug. 25th. The cost is $89/night for a single or double, plus 11% tax.

Please make your own reservation and be prepared to guarantee with a credit card. Ask for the Open Archives initiative (OAI) group rate.

The address is:

Clarion Hotel
1 Sheraton Drive
Ithaca, NY, 14850
Tel: 1-800-257-6992 or (607) 257-2000.
Fax to (607) 257-3998

The hotel is 2.1 miles from Campus. The hotel has a shuttle service, which we will charter for transportation between the meeting room and the hotel.


The Digital Library Federation has offered support for this meeting [many thanks to Dan Greenstein!]. The formula being used is similar to the one we used for the Santa Fe meeting: The DLF will cover reasonable room and board for all as well as travel expenses for those who require it, i.e. for those who can not get travel support via their own institutions or other funding.

Make sure to keep all your expense receipts. In order to be refundable by DLF, you will have to fill out a form [which we will provide] and to deliver your receipts.


Ithaca has an airport served by one airline, US Airways. Flights to Pittsburgh are real planes (DC9 jets), flights to everywhere else are props with flights to and from Philadelphia being the wonderful 19 seater Beechcraft (noise, bump, vibrate, and some terror for those inclined towards claustrophobia). A nearby bigger airport is Syracuse with more airlines - 1.5 hours away. If you decide to stay over Saturday night we can direct you to things to do.

Other logistics

For additional logistics-related questions, please contact Rosemary Adessa at